2026-06-18 2026-06-18 , online online, 1,290 € zzgl. MwSt. Frank Dickert https://www.forum-institut.de/seminar/26122604-eu-supply-shortage-management-and-the-esmp/referenten/26/26_12/26122604-eu-supply-shortage-management-and-the-esmp_dickert-frank.jpg EU Supply Shortage Management and the ESMP

Stay up to date on EU supply shortage management: reporting obligations, the Critical Medicines Act and practical ESMP guidance - in two focused half-day sessions.

Topics
  • EU and national shortage monitoring: obligations, reporting criteria and deadlines for MAHs
  • Critical Medicines Act (CMA) and the new EU pharmaceutical legislation: impacts on shortage management
  • European Shortages Monitoring Platform (ESMP): data structure, monitoring scenarios and use in practice
  • Best practices for consistent and reliable data submission, including API-based automated reporting
  • Interactive case study


Who should attend
This seminar is aimed at regulatory affairs professionals, supply chain managers and other specialists in pharmaceutical companies who are involved in shortage reporting and supply security. It is also relevant for quality assurance, medical affairs and regulatory operations teams working with the ESMP or preparing for the requirements of the Critical Medicines Act.

Participants are expected to have a solid understanding of EU regulatory procedures.
Aims and objectives
This online seminar provides a comprehensive overview of supply shortage management in the EU - from regulatory obligations to practical tools.

In module 1 you will gain a solid understanding of the EU shortage monitoring landscape, including key reporting obligations for MAHs at EU and national level, the role of EMA, NCAs and the SPOC network, and the implications of the Critical Medicines Act and the new EU pharma legislation for shortage management.

In module 2 you will explore the ESMP in depth - its data structure, the three monitoring scenarios and practical guidance on correct data submission, including API-based automated reporting.

Both modules will be recorded and made available to you after the event for flexible review.
Your benefit

  • You gain a clear understanding of the EU regulatory framework for supply shortage management and the reporting obligations of MAHs
  • You receive an up-to-date overview of the Critical Medicines Act and the new EU pharmaceutical legislation and how they affect your shortage management processes
  • You learn how to navigate and use the ESMP effectively, including best practices for data submission and the API interface
  • You consolidate your knowledge through an interactive practical exercise

EU Supply Shortage Management and the ESMP

EU Supply Shortage Management and the ESMP

Including legislative updates on the CMA and the new pharma package

Benefits
  • Intensive training on shortage management
  • Update on CMA & pharma legislation
  • Recorded live-sessions
  • Officially certified according to ISO 9001 and 21001

Webcode 26122604

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Alles auf einen Blick

Termin

03 - 04/12/2026

03 - 04/12/2026

Zeitraum

each from 9:00 a.m. - 12:30 a.m. CET:

each from 9:00 a.m. - 12:30 a.m. CET:
Veranstaltungsort

online

online

Gebühr
Your contact

Jean-Marie Bayhurst
Conference Manager

+49 6221 500-685
j.bayhurst@forum-institut.de

Details

Stay up to date on EU supply shortage management: reporting obligations, the Critical Medicines Act and practical ESMP guidance - in two focused half-day sessions.

Topics

  • EU and national shortage monitoring: obligations, reporting criteria and deadlines for MAHs
  • Critical Medicines Act (CMA) and the new EU pharmaceutical legislation: impacts on shortage management
  • European Shortages Monitoring Platform (ESMP): data structure, monitoring scenarios and use in practice
  • Best practices for consistent and reliable data submission, including API-based automated reporting
  • Interactive case study


Who should attend
This seminar is aimed at regulatory affairs professionals, supply chain managers and other specialists in pharmaceutical companies who are involved in shortage reporting and supply security. It is also relevant for quality assurance, medical affairs and regulatory operations teams working with the ESMP or preparing for the requirements of the Critical Medicines Act.

Participants are expected to have a solid understanding of EU regulatory procedures.

Aims and objectives

This online seminar provides a comprehensive overview of supply shortage management in the EU - from regulatory obligations to practical tools.

In module 1 you will gain a solid understanding of the EU shortage monitoring landscape, including key reporting obligations for MAHs at EU and national level, the role of EMA, NCAs and the SPOC network, and the implications of the Critical Medicines Act and the new EU pharma legislation for shortage management.

In module 2 you will explore the ESMP in depth - its data structure, the three monitoring scenarios and practical guidance on correct data submission, including API-based automated reporting.

Both modules will be recorded and made available to you after the event for flexible review.

Your benefit

  • You gain a clear understanding of the EU regulatory framework for supply shortage management and the reporting obligations of MAHs
  • You receive an up-to-date overview of the Critical Medicines Act and the new EU pharmaceutical legislation and how they affect your shortage management processes
  • You learn how to navigate and use the ESMP effectively, including best practices for data submission and the API interface
  • You consolidate your knowledge through an interactive practical exercise

Detailed programme

each from 9:00 a.m. - 12:30 a.m. CET:

03.12.2026 09:00 - 12:30

Gabriele Eibenstein M.A.

Module 1: Regulatory Framework and Legislative Updates
  • Background on supply shortage management in the EU
    • Monitoring and analysis of medicinal product shortages at EU and EEA level
    • Coordination between the EMA, NCAs and pharmaceutical companies
    • Key reporting obligations for MAHs, including criteria and deadlines
    • Identification of supply-relevant and supply-critical active substances at EU and national level
    • Measures in crisis situations and the role of the SPOC network
  • Critical Medicines Act and new EU pharmaceutical legislation
    • Overview of the EU initiatives to strengthen security of supply
    • Impacts on Shortage Management and the ESMP
    • Positioning of the CMA within the existing regulatory framework
    • Interfaces between Critical Medicines Lists, ESMP reporting and national notification requirements
  • Q&A

04.12.2026 09:00 - 12:30

Frank Dickert

Module 2: Shortage Monitoring in Practice
  • Overview of the European Shortages Monitoring Platform (ESMP)Data sources and data structure of ESMP
    • Three monitoring scenarios: Normal circumstances, MSSG-led preparedness & Crisis mode
    • Internal communication and cooperation with relevant departments
  • ESMP Data Submission
    • Data set and data presentation
    • Guidance for MAHs and NCAs on correct entry of shortage notifications
    • Best practices for consistent and reliable data submission
    • API interface for automated submission of reports
  • Interactive practical exercise
  • Q&A

Workshops

Qualification Course Regulatory Affairs Manager

Are you interested in broadening your regulatory horizon? This seminar can be booked as part of the qualification course 'Regulatory Affairs Manager', which provides a structured introduction to regulatory affairs while allowing you to set your own focus areas. It combines guided self-study with interactive online seminars to build a solid understanding of regulatory requirements for human medicinal products. Core principles of EU marketing authorisation form the foundation, with the option to deepen your knowledge through additional online trainings.

Search for the webcode 60012501 on our website for more information and registration or simply click on the link below: Qualification Course Regulatory Affairs Manager

By booking the qualification course you will save up to 30% compared to individual bookings.

More information

Modular webcast - maximum flexibility

Both modules will be recorded and made available to the participants afterwards.

This gives you the opportunity to revisit the content flexibly and at your own pace or to review specific topics whenever needed. In this way, the training can be integrated smoothly into your working routine. The recordings will be available for up to 90 days after the live sessions.

Free pre-meeting and technology check

You can attend one of our pre-meetings and explore our Learning Space free of charge. Registration is not required. You can find available dates for a pre-meeting in your customer portal. Click the green ‘Participate’ button in the pre-meeting in the customer portal and you will be redirected to the Learning Space.

The pre-meeting gives you the opportunity to explore our Learning Space and to familiarise yourself with the technology to start off your online training on the right foot. This is a non-binding offer for all our customers and not a prerequisite for participation. If a pre-meeting date does not suit you but you would still like a technology check, please contact us.

Access to and procedure for online events

Once you have registered for an event, we will send you the access information for your customer portal. Click here to log in to the customer portal using your email address and password. Please ensure you can access the customer portal before the day of the event.

All important or additional information and personal documents are available in your personalised customer portal. This is also where you start your online courses. If you do not have access to the customer portal yet, you can easily register here.

On the day of the event, you kick off your online training in the customer portal by clicking ‘Participate’ directly in the respective event. You will then be redirected to the Learning Space.

Learn more about our online events here.

Technical requirements

You need a reliable Internet connection to take part in our online events. To have the best possible learning experience, we recommend that you use the latest version of the Microsoft Edge or Google Chrome browsers. You will need a headset, loudspeaker or telephone to play the audio. Further information is available here. Please check beforehand that your microphone or headset and camera are working properly. Do not access our services from a VPN since there are issues with the audio over such connections.

We have integrated Zoom video conferencing software into our Learning Space for our online training courses. If you are not authorised to use Zoom, please get in touch with us so we can make alternative arrangements for you to take part in our online training.

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